The printer installation services guide is how to guide for the most common small office network environment. You’re an allstar if you are able to follow and complete this setup guide:
First, plan your setup and we will deliver plenty of printer installation services scenarios as more situations come up.
- Know your drivers
- PCL is for text documents
- PS is for graphics
- Avoid installing full blown software when possible. Full blown or bloated software is required for 80% of Home Office printer solutions
- Grab your driver
- Common Google querys are printer_name and drivers. Pay attention to the URL the search engine redirects you. Ie hp.com for HP products and Cannon.com for Cannon
- Alternately, the driver is placed on the file server if it is in an office environment if whoever is administrating it is a good Network IT administrator. Ie \\server_name\office_resource\IT\printer
- Who’s your print server? Do you have one?
- Very small office environments tend to not utilize a server. Servers can be an actual Windows Server or a Windows client posing as a Windows Server
- Grab the network info of the printer. You will need this information when there is no file server. Alternately, grab the network info of the print server.
- Hostname
- IP address
Printer Installation Services Guide – Scenario One
In this scenario, we play out a very common setup in a user environment that is under 20 users. The users are all directly connected to a leased copier with an IP of 172.16.1.239. The IT guy is blessed to have the drivers already located on the file server. He simply needs to “add printer” from “devices and printers” in “control panel”.
Select “add a local printer” and Create new port, select standard TCP/IP Port.
Manually add drivers. Select the folder path of the driver. Note: This step may vary depending on if you need PCL or PS
Example: R:\IT & Operations\Printer\Driver\C353_Series_Win8_PCL_PS_FAX_v66x0\Driver\Drivers\PCL\EN\Win_x64
Do not share printer unless it the workstation is acting as a print server
Finally, some printer/MFP are set to account for prints per user. There’s a special adjustment made in the printer properties under “settings” to reflect that.
Perform a test print before making the new printer default. Enter in the password for the printer to print.
Printer Installation Services Guide Summary
Not all printer installation services are equal. In fact, they are very different and sometimes cumbersome but you can solve anything if you have your baseline skills to work with.
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